Scheduling an email in Gmail was one of the most awaited features by the app’s 1.5 billion active users, which Google finally rolled out in April 2019. 

Scheduling or delaying emails in Gmail gives users the power to personalize the experience for the recipient In particular, the Scheduling Email feature is useful for marketers and salespeople who use Gmail as their primary email platform to keep their prospects or customers engaged. It ensures their email is on top of the recipient’s inbox at the right time which in turn improves the response rate.

Here’s how you can schedule an email in Gmail

how to schedule emails in gmail
Email scheduling in Gmail
  1. Log in to your Gmail account.
  2. Then, click on compose and draft your email.
  3. Once you’re done, click on the dropdown arrow beside the ‘Send’ button and select ‘Schedule Send’.
  4. Next, select your preferred date and time, and click on ‘Schedule send’ to confirm.

Note: The emails will be scheduled based on your selected timezone in Gmail.

How to view or edit scheduled emails in Gmail

edit scheduled emails in gmail
Viewing or editing scheduled emails in Gmail
  1. Log in to your Gmail account.
  2. Click on the ‘Scheduled’ tab on the left and select the email you want to view or edit.
  3. To edit the email, click on ‘Cancel send’.
  4. Once you’re done making the changes, click on the dropdown arrow beside the ‘Send button’.
  5. Click on ‘Schedule send’ and select your preferred date and time to send the email.

Note: You can only schedule up to 100 emails using Gmail’s native feature. Looking to schedule more emails via Gmail? Read on to see how you can do it.

How to cancel scheduled emails in Gmail

how to cancel scheduled email in gmail
Cancelling scheduled emails in Gmail
  1. Log in to your Gmail account.
  2. Click on the ‘Scheduled’ tab on the left and select the email you want to cancel.
  3. To cancel the email, click on ‘Cancel send’.

Note: The canceled emails are saved as drafts in Gmail unless you discard them.

How to schedule emails in Gmail based on activity in other apps

Gmail’s scheduling functionality is limited to its own app but there will be times when you would like to respond to your prospects as soon as they submit a contact request or send order confirmation emails to your customers on purchases. The possibilities are endless.

Automate.io can help you automatically schedule emails in Gmail in these scenarios. Here are a few popular Bot recipes to get you started right away:

How to set up recurring emails in Gmail

how to set up recurring emails in gmail
Setting up recurring emails in Gmail
  1. Sign up or log in to Automate.io
  2. Click on ‘Create a Bot’ and name it.
  3. Select the Timer app as your Trigger and customize when you want it to run.
  4. Select Gmail as your Action app and ‘Send an Email’ as your action event.
  5. Enter the recipient’s email address and enter the subject and email body for your reminder.
  6. Save and test the Bot to automatically receive email reminders in Gmail.

Pro tip: You can also set up recurring reminders in Gmail based on activity in other apps, all you have to do is add another action event in between. E.g. Send recurring emails in Gmail on cards due in Trello.

That wraps up our quick guide on multiple ways you can automate sending emails via Gmail. We hope this tutorial helps you minimize your first response time while engaging with your customers and ultimately -- save you hours of manual work :)