Now, you can schedule messages in Slack! But why is it a big deal?
Time is of the essence when it comes to sending the right messages, sharing the right ideas, sending out the right proposals, asking favors from your colleagues and much more.
Scheduling your messages at the right time adds more value to your words, puts you in a better position and helps you leverage your words to get things done.
So, let’s schedule a message right away...
How to schedule messages in Slack’s desktop app?
1. Click on the compose button on the left upper sidebar to send or broadcast your message to one or multiple recipients
2. Or choose a channel or Direct Message recipient from the list at your left-hand side where you'd like to schedule your message.
3. Type your message in the message field in the appropriate format. You can enrich & make it effective by formatting your Slack messages.
4. Click on the arrow icon to the right of the send button to choose a preset or custom date and time to schedule your message.
How to schedule messages in Slack’s mobile app?
1. From the Home tab, tap the compose button at the right bottom corner to send or broadcast your message to one or multiple recipients
2. Or choose a channel or Direct Message recipient from the list where you'd like to schedule your message.
3. Type your message in the message field in the appropriate format.
4. Next tap and hold the send button to choose a preset or custom date and time to schedule your message.
Note: You can schedule messages in Slack anytime before the next four months from today.
Also, you can view, edit, reschedule, cancel or delete all of your scheduled messages any time before they’re sent to the recipients on the scheduled time.
How to manage scheduled messages in Slack’s desktop app?
1. Go to the “Scheduled” section at the top of your left sidebar to see all your scheduled messages.
2. Hover over your message to view available options—Edit message, Reschedule message, Send message, Save to drafts, Delete message.
How to manage scheduled messages in Slack’s mobile app?
1. From the Home tab, tap “Scheduled messages” at the top.
2. Inside “Scheduled messages,” tap and hold your message, and select from multiple options to edit, reschedule, cancel, save to draft or delete the message.
When should you schedule messages in Slack?
Let’s look at a few contexts where scheduling messages in Slack is more useful than sending messages on the spot. Here you go:
1. Sending late night messages to your colleagues working in different time zones might hurt you more than help! Instead schedule messages in Slack for tomorrow morning when you expect them to log in, preferably 10 am. ⏰
2. Another great feature of Slack is status icons. They tell you if a colleague is attending a meeting 🤝, out to buy groceries 🍅, taking a nap 😴 or busy changing baby diapers 👶. It’s polite to schedule a message to them rather than clicking the send button right away 💨, especially when they least expect any notification from Slack.
3. Sending timely reports to your manager, say weekly every Monday 📄, can easily be scheduled beforehand. The best practice here is to schedule your next week’s tasks ✔ and action items ⚡ on Friday.
4. Any task that takes less than a minute to complete can be scheduled as a message over to the assigned person in the team instead of assigning it over on your project management tool.
5. Do you day dream 😏? I do! They arrive when you least expect them, in the bathroom, in a meeting, while cooking, sleeping or driving. They are truly great ideas if you act on them. But putting them down in a notebook in the hopes of acting on them later isn’t going to help you either 😅. Instead, schedule your idea over to your team, your favorite person or yourself as a reminder.
6. If your message isn’t worth sending out maybe it’s worth scheduling! But your messages are not meant to die in the dark lonely room of drafts 😨. Act now!
Now that you have a better idea on why sometimes scheduling messages in Slack is better than hitting the send button right away, you might want to look into scheduling emails in Gmail. See ya!