Who doesn’t want to conquer their day and complete all of the tasks they’ve envisioned to finish? To-do list apps are a handy accomplice in achieving this.

Be it a shopping list, work projects, or errands to run, a to-do list app securely saves all of the little pockets of information you need to remember. What’s better, a number of to-do apps also offer you reminders, both time and location-based, so you never miss a task again.

With so many to-do list apps on offer, how do you know which one serves your purpose best? First things first, there’s no one-size-fits-all to-do app. Some apps are more suited for personal use, while others can be used for work.

We tried over 20 to-do list apps to find the best ones, for both work and personal use. For each app, we looked at a few specific criteria such as unique features, ease of use, reminders, collaboration features, and integration with other platforms. Take a look at the Best To-Do List Apps of 2020 to find out which one works best for you:

Best To-Do List Apps of 2020

Best To-Do List Apps for Personal Use

1.Microsoft To-Do

Microsoft To-Do: Best To-Do List App for Windows Users

A popular task management application, Microsoft To-Do allows users to manage their tasks from a tablet, computer, and smartphone.

Most Suitable For: Anyone wanting to organize or manage their work life. It offers various ways to collaborate, organize to-dos, and also attach files to them.

Pricing: Free.

Platform: To-do is available on Mac, iOS, Windows, and Android. The app does not offer a Google extension.

Microsoft To-Do Mobile App:

Microsoft To-Do - Mobile View (Android)
Microsoft To-Do – Mobile View (Android)

Unique Features:

  • Plan your week and day: Microsoft To-do has recently added a new smart list called, ‘Planned’. This is divided into three sections: Earlier, Today, and Later. The first section, Earlier, shows you tasks that are yet to be completed, while Today shows you tasks lined up for the day. You can also add tasks for a specific day under “My Day”. Finally, Later has upcoming tasks with due dates.
Microsoft To-Do Dashboard
Microsoft To-Do App Dashboard (web)
  • Attach files to your tasks: The app allows you to add files (up to 25 MP per task) such as images and documents to your task list. This keeps all of your task’s details right in the app when you need it.

Ease Of Use: Creating a to-do list in To-do is relatively easy. You can add tasks to different lists such as Home, Work, Shopping, Travel, and so on. You can also create new lists.

Apart from task lists specific to a particular task type, To-do also allows you to add tasks on the basis of when they are to be completed – such as My Day, Important and Planned.

Microsoft To Do - Create Lists
Microsoft To Do – Create Lists

Collaboration Features: To-do allows you to share task lists with family, friends, and colleagues. They can view your task list, add more items to the list, and even add steps to tasks. This makes it easier for you to collaborate on shared work such as making dinner for the family or completing an office project. With the latest update, you can simply press Tab to autocomplete tagging your team members or family or anyone you want to collaborate with.

Reminders: In order to keep your life on track, Microsoft To-do lets you add due dates and reminders to tasks. If you wish to receive reminders on specific tasks, simply click on the “Remind Me” option under each task, and pick a date and time to add a reminder.

Note: Microsoft To-do bought Wunderlist, a popular to-do app, in 2015. Wunderlist shuts down in May 2020. To-do offers an easy way for Wunderlist users to add their data to the app. The new app update in 2020 has improved Wunderlist to Microsoft To-do task importing speed.

2. Todoist

Todoist: Popular To-Do List App for Personal & Work Life

One of the most popular to-do list apps in the market, Todoist is packed with features to help users boost productivity and organize tasks.

Most Suitable For: It is most suitable for users who want to organize personal tasks into categories and access them easily.

Platform: Todoist is available on Android, iOS, Windows, Chrome, Firefox, and Safari. It also has a Chrome extension that lets you add websites as tasks, mark completed tasks, and add new ones.

Pricing: Free for starters, $3(per user per month) for Premium, $5(per user per month) for Business.

Todoist Mobile App:


Todoist Dashboard (Web):

todoist Dashboard web - to-do list app

Unique Features:

  • Priority Filters: Users can assign different priorities to tasks, so they always know what to work on next. Each priority filter has a specific color. When you assign a priority level to a task, it is highlighted accordingly in your task list.
  • Projects: The app allows you to create tasks under the following projects by default: Personal, Shopping, Work, Errands, and Movies to Watch. There’s also an option to create new projects. For each task created, you can also add subtasks. Both tasks and subtasks can have due dates. When you view your tasks for the day or week, your tasks will appear along with their relevant project names and priority level.

Ease Of Use: Todoist offers a clean and distraction-free interface for users to add their tasks. Users can add a task in Todoist by clicking on the ‘+’ sign. For each task, they can assign priority filters, add a due date, and paid features such as labels and comments.

Users can also assign tasks to specific projects. Tasks that are not a part of any project, get added to Inbox by default. Below is a depiction of how to create a task and assign it to a project with priority.

Todoist - Quick Task Add
GIF Source- Todoist

To view the day’s tasks, users can click on ‘Today’, while the ‘Next 7 days’ option shows tasks lined up for the week.

Collaboration Features: Todoist allows multiple people to work on a project. When a user invites other Todoist members to join a project, they have the ability to mark tasks as complete, assign tasks to others, and also add tasks. Todoist sends notifications to users when people complete tasks or post comments.

Users can assign tasks to others through email. Todoist offers plugins for Outlook and Gmail that convert these emails into tasks giving a direct link to the original message. Simply add the assignment to your task list, without the fear of losing an email in your inbox. Users can now sync multiple Google Calendars with Todoist to save more time.

todoist syncs google calendar
Source: Doist Blog

And if you wish to sync your tasks across other project management apps like Trello, Automate.io lets you do that. Connect Todoist to Trello and automate the task-sync.

Reminders: While you get notified about changes to your tasks in Todoist, setting email and push notification reminders is a premium feature. Users are required to upgrade to avail of this feature.

Also, Todoist is also one of our favorite tools under the Productivity Stack. Here’s the list of our best productivity tools.

Update: Todoist has released a Gmail add-on that lets users convert emails directly into tasks from web or mobile.

todoist gmail add on
Source: Doist Blog

3. Google Tasks

Google Tasks: Free & Simple To-Do List App for All

A free to-do list service, Google Tasks manages to-do lists that can be accessed through a Google account.

Most Suitable For: Users of Gmail and Google Calendar will find Tasks especially helpful, as it syncs with both these apps. In general, the app is best used for organizing a personal work or home-related to-do list.

Platform: It is available on Android, iOS, & Windows. Google Tasks is also available as a “Full Screen for Google Tasks” extension from the Chrome Web Store. Simply install the extension and a yellow icon will appear on the top left of your screen, making tasks easily accessible.

Pricing: Free

Google Tasks Mobile App:

Google Tasks Mobile App
Google Tasks Mobile App

Unique Features: 

  • Syncs with Gmail & Google Calendar: If you’re a Gmail and Google Calendar user, you’ll find Google Tasks right inside both apps. When you open Gmail on your desktop, you’ll find Tasks on the right sidebar alongside your mail. This blue Google Tasks icon is below the Keep icon.

    Google Tasks
    Google Tasks
  • Create a task directly from an email in Gmail: Google Tasks allows its users to create tasks directly from their Gmail messages.
  • Syncs with Google Photos: Google Tasks is available in the Google Photos share menu option. This integration creates a specific URL for the selected photo and directly places it the description field inside Google Tasks with the default title ‘shared album’. This feature works with any photo with a link in it. However, photo uploading is still not possible.

Interesting Tip: Automate.io lets you automate the task creation for every new email with a specific filter/label. Integrate Google Tasks & Gmail and save yourself from manual work!

Ease Of Use: Whether you use Google Tasks on desktop or mobile, you can add new tasks by clicking on the ‘+’ sign. Add the name, details, and sub-tasks for your task. You can also add a due date and time for each task. When a task is due, Google automatically sends you a push notification.

If you’re using Google Tasks on a desktop, you’ll find it on the right-hand side of Gmail as well as Google Calendar, as mentioned earlier.

Apart from the default lists present in Tasks, users also have the option to create new lists, with a few clicks.

Collaboration Features: While Tasks integrates with a user’s Gmail and Calendar, there is no option to share tasks or lists with other users.

Reminders: Google Tasks automatically sends push notifications when a task is due.

4. Remember The Milk

Remember The Milk: Best To-Do List App for Personal Tasks (as the name says)

Remember The Milk allows users to manage tasks from a computer or smartphone, both online and offline.

Most Suitable For: Among all the other to-do list apps, this app is best for personal and family use, as it offers an easy way to collaborate on lists and quickly add to-dos.

Platform: Remember The Milk is available on Android, IOS, Windows, Linux, Blackberry. It also has a Chrome Extension which helps you to organize tasks, set due dates, and search tasks. With Skill for Alexa, it is now compatible with any Alexa-enabled device. It also supports Apple Watch and supports Siri on iOS 11 and watch OS4.

Pricing: Free for starters, $39.99(per year) for Pro users

Remember The Milk Mobile App:



Unique Features: 

  • Smart Add: Users can add tasks faster using Smart Add feature, without too much work. For instance, if a user types, “Pick up the milk tomorrow”, their task will be saved for the next day. Typing ‘!’ after a task will let users add priority levels for the task, while the ‘#’ sign allows organizing tasks with tags and lists.
  • Daily Digest: Remember The Milk sends you a daily email with all of the tasks to be completed in the day. This email is customizable, so you can choose whether to include tasks due (or starting) today, or those coming up tomorrow, or in the next 7 days. Get the tasks that need your attention delivered to you daily in an easily digestible format. You can choose to receive reminders based on a task’s start date and/or due date. Under “Preferred Time”, select the time you want your Daily Digest to be sent.

Ease Of Use: Users can use the ‘+’ sign to add a task if they are using it on their phone, while on a desktop, they can add tasks by typing them in the ‘Add a Task’ bar.

While the app is packed with features, it is hardly intimidating or complicated. For every task, users can add a due date, start date, repeating time, and estimate time. Subtasks can also be added if users have a Pro account. Also, they can also add notes to tasks.

Users can connect Remember The Milk to Google Drive or Dropbox so that when they attach a file to a task, it is automatically stored in the cloud storage. Adding to this, now users can also import or export tasks in JSON format to keep a backup. Task importing is now available from Toodledo and Todoist along with Wunderlist imports.

Users can create Personal Lists, Work Lists, and Smart Lists. They can add colored tags and locations to their tasks. Finally, users can drag and drop tasks to arrange them as they wish.

Remember the Milk - Adding Tasks to a Smart List
Remember the Milk – Adding Tasks to a Smart List

Collaboration Features: You can give tasks to others and also share lists with up to 2 people in a Basic account and unlimited people in a Pro account. To give a task to anyone using their email address, open the Remember The Milk web app. Select the task(s) that you wish to give in the tasks list, and click on Give to. Select the contact that you wish to assign the task to.

To share a list with a contact, open the Remember The Milk web app. Go to the list you wish to share, and click on the Share list. Type the address of your contact, and they will be able to edit tasks within that list.

Reminders: Both basic and pro users can receive reminders via email, text, IM, and Twitter, while push notifications on mobile are a pro feature.

Users can choose to receive notifications on a daily, weekly, or monthly basis. It can be used by both basic as well as pro users, while Reminders via mobile apps (Android, iOS, BlackBerry 10) can be done by only by pro users.

Best to-do list apps for small teams

5. TickTick

TickTick: To-Do List App for Productivity Freaks

TickTick is a powerful task management app offered on various platforms and devices.

Most Suitable For: Great for managing small work projects, as it has alerts and reminders built-in.

Platform: TickTick is available on Android, iOS, & Windows, and it also has a Chrome extension. The Chrome extension lets you rearrange tasks, create subtasks, and sync to-dos across all devices.

Pricing: Free for starters, $28(per user per year) for Premium

TickTick Dashboard:

Unique Feature:

  • Annoying Alert: Enable ‘Annoying Alert’ to avoid missing a task. This will help users to get the important tasks done. If the “Annoying Alert” is enabled for a particular task, users will be notified of the task until it has been completed. To enable this feature, open TickTick on your Android device. Then, go to the Settings tab. Tap “Sound and notification”, then choose “Annoying Alert”."<yoastmark

Ease Of Use: Adding new tasks in Tick Tick is quick and simple. On a mobile device, users can add a task by clicking the ‘+’ sign, while on a desktop they can simply type a task in the taskbar provided.

For each task, users can add tags and set priorities. To-dos can be organized by adding them to different Folders and Lists. To add a new list, click on the “Add list” option, type in the name of the list, choose a color, select the folder you want the list to be in, and press “Done”.


Collaboration Features: Sharing lists in TickTick is a great way to collaborate with family, colleagues, and friends and achieve goals together.

To share a list, tap the “…” button at the top right corner of the list and select “Collaborate”. Next, select “Invite Member”.

Tasks in a shared list can also be assigned to different members. The person you want to assign the task to must have joined the list. To assign a task, tap the “Assign” button at the top right corner of a task, and then choose a member.

Reminders: TickTick notifies you about tasks to complete in the form of alarms and notifications. You can enable multiple reminders or Annoying Alert to never miss a task.

To set a reminder, users can click on the “Set reminder” option, in the date section, and select the time or date you want a reminder at. Reminder times include ‘on the day’, ‘1 day earlier’, ‘2 days earlier’, and so on.

6. Any.do

Any.do: Powerful To-Do List App for Small Teams

Any.do is an award-winning productivity app that helps teams and individuals organize their lives.

Most Suitable For: Best for individuals and teams who prioritize timely reminders for their tasks.

Platform: It is available on Android, iOS, Windows, Siri, Alexa, and Google Assistant.

Pricing: Free for starters, $5.99 (Per month) for Premium users

Unique Features:

  • Daily Planner: The app has a special feature called ‘Any.do Moment’ that gets activated at a selected time each day. It presents the user with the tasks for the day and lets them decide whether they can finish all tasks for a given day. If they feel they cannot do a certain task, they can always push it to another day.

  • Location-based reminders: Location reminders in Any.Do help users always stay on top of their to-do list. Let’s say they set a reminder, “Pick up food”, and select the restaurant as the location. As soon as they get close to the restaurant, Any.do will notify them of the task to be completed. It must be noted that this is a premium feature.
  • Priority assignment and sorting: The app has a Priority yellow tag for both premium and free users for marking their most important tasks. They can choose if they wish to apply it only to items from a specific list or mark independent items from several or all of their active lists. To prioritize a task, tap the tag icon, and then select the priority.

Ease Of Use: To add a task to Any.do, simply type it in the taskbar at the bottom of the page. You can select the date and time of the task, and also add tags if you have a Premium account.

You can add your tasks to lists such as Personal, Work, or Grocery lists. The drag-and-drop interface lets you quickly move tasks from one list to another.

You can also add notes to your tasks. Any.do also allows you to add new tasks using personal assistants such as Siri, Alexa, and Google Assistant.

Collaboration Features: Any.do allows users to share both tasks and lists with anyone they choose. Premium users can share unlimited tasks with anyone, including free users.

Free users can also share lists, however, they will be shared in “read-only” mode. They are also allowed to share one task at a time with other users.

Don’t worry about your collaborators being Any.do users. Simply enter their email to share a task, and they will be prompted to see your task and sign up for the app.

Reminders: Any.Do makes sure that you don’t miss crucial tasks with timely reminders. You can add one-time reminders for regular items, recurring reminders for daily, weekly or monthly commitments, and set location-based reminders to remember completing tasks at a specific location.

Now, Any.do reminders are available on WhatsApp. It is a premium integration that allows users to quickly create tasks and reminders from an ongoing WhatsApp conversation.

to-do list apps -anydo-whatsapp
Any.do – WhatsApp Integration

7. Nozbe

Nozbe: Best To-Do App for Work Professionals & SMBs

Nozbe helps teams complete tasks and projects effectively.

Most Suitable For: Best for small and medium-sized teams.

Platform: It is available on Android, Mac, Windows, iOS, and Linux

Pricing: No Free Plan. Pricing starts from $8/month

Unique Features:

  • Share lists with a team, assign tasks, and add comments: Users can share projects with other people on their team, delegate tasks to them with a click, attach comments to their tasks, and add files to projects. They can also invite someone to work with them, without asking them to set up a Nozbe account.
  • Attach notes from a number of other apps such as Evernote, Google, and Microsoft: Users can connect their favorite tools to Nozbe. To help users get organized quicker, Nozbe allows them to use their current Microsoft Office or Google documents, Evernote notes, Dropbox or Box files, and add them as comments to their tasks or attachments to their projects. They can also sync Nozbe with their Evernote Reminders or Google Calendar.

Ease Of Use: Adding a task in Nozbe is easy as pie, by clicking on the ‘+’ sign, at the bottom right corner. Users can add a star to a task, as a sign of priority.

For each task, users can add parameters such as project, category, date, delegation, the time needed, and recurrence. They can also add comments, attachments, and choose a due date and time needed to complete the task.

There are various categories to sort tasks into, such as Home, Computer, Errands, and Waiting-for.

To quickly find relevant tasks, users can filter task lists using parameters such as due date, responsible, priority, categories, labels, recurrence, done, and projects.

Collaboration Features: Nozbe helps users communicate through tasks effectively. Users can share projects with other team members and also delegate tasks to them.

Check out Nozbe Teams – A collaboration app for small businesses, specifically designed to help teams work remotely. Users can send tasks by email, mention the entire team or individual members using the @mention function, and add replies to tasks.

nozbe teams - to-do list apps
Source: Nozbe Blog

Reminders: Nozbe lets you set reminders at a date and time of your choice. Reminders appear in the form of push notifications, email notifications, and alarms.

Best To-do List Apps for iOS and macOS users

8. Things 3

Things3: Best To-Do List App for iOS Users

Things 3 is a task management app for all things run on iOS, that is, Macbooks, iPhones, iPads, and iWatches. It has been made by Cultured Code.

Most Suitable For: Things 3 is perfect for those who use Apple products. It helps individuals organize personal and work projects into bite-sized steps, and have a deadline for each.

Platform: It is available only on iOS and Apple Watch.

Pricing: $9.99 for iPhone, $19.99 for IPad, $49.99 for Mac

Things3 Mobile App (iOS)
Image Source: Things3 Mobile App (iOS)

Unique Features:

  • Organize tasks into Today, Anytime, Upcoming, and Someday: Things 3 helps you plan all kinds of tasks – not just those that you wish to complete today or tomorrow, but even those that you wish to accomplish sometime in the future. All things planned for the day go under Today, while the Calendar outlines your big picture schedule. The Anytime tab shows you activities you’d like to do at leisure, while the Someday tab includes large projects envisioned for the near future. The Upcoming list gives users a complete overview of their timeline, with each activity’s start and end time, and when it will repeat next.
Things3 Mac App
Image Source: Things3
  • Easily add Checklists and Headings: Large projects are easier to complete when users can break them up into smaller parts by just adding a few Headings. Sometimes, a project can get quite complicated, with a lot of to-dos in one long list. With Headings, users can break that up into smaller parts, categories, and milestones. Similarly, you may have projects that can be completed in a few steps, and this is where you’ll use Checklists. These can be handy when you’re packing for a trip or want to buy ingredients for dinner.
  • Easily find your tasks: The Quick Find feature lets you quickly find your tasks, all properly sorted and organized. For instance, if you type ‘deadline’ you will see all the tasks that are upcoming or have passed due dates neatly organized. Other options are repeating, tomorrow, all projects, and logged projects. You can search by words, project titles, or task names as well.

Ease Of Use: Things 3 makes it easy to organize complex projects such as planning a vacation or taking up a large work assignment.

By default, it divides your to-dos into Today, Upcoming, Anytime, and Someday. You can also create specific lists, such as Work, Life, Books, and so on.

To create a new to-do, click on the ‘+’ sign at the bottom. For each to-do, you can add a deadline, checklist, and headings. You can also choose to add them to a list of your choice.

Within a single to-do, you can add as many headings and checklists as you like, helping you break up a project into various parts.

The Calendar view helps you see all your due dates at once.

Collaboration Features: At present, Things 3 does not offer a way to collaborate on tasks or lists with other users. If users do wish to share their to-dos with someone, they can send them as plain text, using the Share option.

Reminders: There are three ways to add reminders in Things 3. While scheduling a to-do, click “Add Reminder”, and set the time. Or you can simply type, “Wed 8 pm”, Things 3 will add a reminder to your task.

Finally, you can also tell good old Siri to set a reminder for you. You might say for instance, “In Things 3, remind me to call John at 5 AM.”

9. 2Do

Smart to-do List app for working professionals and small teams

2Do is a smart to-do task manager app with comprehensive task organization features. From simple checklists to complex project management, 2Do has everything you need.

Most Suitable for: Ideal for team leaders or IT managers or freelancers or anyone who handles multiple projects with n-number of subtasks inside each project. 

Platform: 2Do is available for Mac, iOS and very recently, for Android users. But 2Do is essentially designed for Apple users. 

Pricing: 2Do offers two pricing tiers or user license for MAC users (no ongoing subscription model or subscription expiry): 

  • Single user license – US$58.99; valid for one user on 5 of their personal macs. 
  • Multi-user license – US$176.99 for 5 users with up to 4 Macs each i.e. 5X4=20 Macs. 

iOS and Android apps have separate pricing plans. Both are free to download but have in-app purchases.

2Do dashboard - to-do list apps
2Do Dashboard

Unique Features: Consecutively named as the best to-do list app for Mac users, it is a fully-featured GTD (Get Things Done) workflow app. 

  • Universal quick task entry: 2Do lets you add tasks that suddenly pop up in your head with its quick entry feature. You can simply type in a few words and save it to your ‘inbox’ or add all the details and then save it. Since it appears like a floating window, Quick Entry is a great way to quickly capture your thoughts and tasks without having to look at your other listed tasks inside 2Do.
to-do list apps 2Do
2Do – Quick Entry


  • Inbox: Inbox is an optional but useful feature inside 2Do. If you are looking to make simple checklists, you can do without the inbox. Inbox, in honest opinion, is more like the dumping ground for anything you have in mind. It can be a task, a reference, or an idea that you want to explore later but you just noted down in case you forget it. 
2do - task list apps
2Do – Task adding to inbox
  • Batch Scheduling: This is one of the most time-saving features of 2Do. You can virtually capture every single task and rely on 2Do to remember each as accurately as possible. You can select multiple tasks and schedule them to start date or a new due date. 
  • Smart Lists: Smart lists is the highlight of 2Do. This feature follows trails from iTunes’ smart playlist concept. By default, you can see tasks for the next three days. You can change it to the next five days, a week, a month or a year by editing the dynamic range! Simply perform a search, click on the gear icon on the left sidebar, and save it as your smart search list.

Ease of use: 2Do is a powerful task management app and has a smooth user interface making it easy to grasp and use. It is touted as one of the best to-do apps for iPhone, iPad and Mac users. Features include: 

  • Sorting tasks by dates
  • Using an integrated calendar to drag and schedule tasks
  • Sending out push notifications based on location details added to tasks.  
  • Integrating with iCloud Reminders to automatically sync all your tasks

Needless to say, tasks on 2Do are automatically synced to your iOS and Android apps. 

2Do also has a chrome extension that lets you add a task in the current tab. You can check out the Send to 2Do Chrome extension to get a toolbar that lets you send current pages to 2Do. 

Collaboration features: 2Do does not have a native collaboration feature. To collaborate, you can sync it with iCloud and then share your lists with other iCloud users using the iCloud Share List feature. You can also use Dropbox to share your task lists and collaborate. 

Reminders: 2Do lets you set reminders for your todo list which appear as push notifications on your phone or Mac.

10. TaskPaper

Simple To-do list app for personal and work use.

TaskPaper is a simple online to-do list app for Mac users. 

Most suitable for: Individual owners or freelancers 

Platform: Mac users only

Pricing: Free to download and use. 


Unique features

  • Simple Syntax: TaskPaper gives you a simple interface to quickly jot down your tasks and get started with them. The plain text interface serves for a distraction-free task listing. No hassle, no jargons, no complications. 
  • Autoformatting: To create a project, simply end a line with a colon. The new line forms a new project. To create a task list, hit dash and space to add tasks in the form of a bullet list. Once you are done, use the @done tag to mark it as done or cross it off. 
  • Easy to structure: TaskPaper has four options – projects, notes, tags and tasks to organize your tasks. You can create multiple categories and add tasks by using @categoryname to quickly add a task to a particular category. Using the Tab key you can create sub-levels or sub-tasks. It’s that easy. 
  • Custom Styles: You can customize TaskPaper to look as you like. It doesn’t hurt to have a task app that looks good, isn’t it? There are fan themes, fonts, colours, and app appearance options that you can choose from. And if you have the skills, go ahead and create a theme for your app. 

Ease of use: TaskPaper has a minimalistic approach when it comes to task management. It serves the simplest (and core) function – list tasks and gets them done hassle-free. Using the tag (@) feature, you can organize your tasks easily. 

Collaborative features: TaskPaper does not have in-built collaboration features. TaskPaper is more of an individual to-do list manager and does not quite fit into the shared to-do list app category. You can sync your Dropbox with TaskPaper and share your to-do lists with other Dropbox users. 

Reminders: TaskPaper is completely integrated with Apple Reminders which means you never lose out on your schedule. Add a date to your task and export it to your Reminder app (and vice-versa). This way you have all your to-do lists wherever you go. 

Other To-Do List apps that you can explore

While the above-mentioned apps are definitely worth your time, there are a few more to-do list apps that come with task management features –


Most suitable for: Small and medium businesses with a dynamic team

Compatible with iOS, Android, Mac, Windows, Web clippers

Notion is your all-in-one collaborative workspace. From taking personal meeting notes to knowing which team member is working on what, to setting up individual task lists – Notion has it all. Create individual notes for personal use, collaborate with teams on multiple projects, know your team’s roadmap at a glance, and bring clarity to your team management. 


Pricing: Free plan available for personal use. Paid plan starts at $4/month.


Most suitable for: Individuals and SMBs

Compatible with: iOS, Android, Mac, Windows users

Trello is one of the simplest task management tools. You can use it for individual projects or invite other team members to collaborate together. The Kanban view makes it easy to understand the work status and collaborate better. Create as many boards as you want and start organizing tasks with due dates, labels, and checklists. Use Trello power-ups to take task collaboration one notch higher. 

Trello - overview

Pricing: Free to use. Invite new Trello users and get Trello Gold membership for one month when they sign up. Trello Gold membership starts at $5/month.


Most suitable for: Team collaborating on several projects

Compatible with: iOS, Android, Mac, Windows

Asana is an effective project management tool that lets you collaborate with your team on multiple projects. You can create the main project under which tasks and subtasks can be added. From assigning to sending out emails directly from your Asana dashboard, this tool is perfect for task prioritization. 

Asana Overview
Asana Overview

Pricing: Starts at $10.99/user/month.

Final Thoughts on Choosing the Best To-Do List App

So, now that we’ve looked into details of each of the To-Do List App, here’s a table giving you an overview of the best features, platforms the app is available on, pricing, etc.

10 best to-do list apps
10 Best To-Do List Apps 2020

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