Gmail and Podio Integration

Stay on top of your task list by automatically creating, updating and organizing them in Podio. Send automated emails, organize your inbox and search through conversations in Gmail. Do much more by connecting Gmail and Podio.

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Popular Integrations

  • Podio - New Item Created
    Gmail - Send an Email

    Send emails when new items are created in Podio

    Lead outreach is a painfully time-consuming task that can yield phenomenal results when carried out well. You can now automatically take all the lead research you have done on Podio and sends highly personalized emails to them.

    With this Podio & Gmail integration template, whenever a new item is created in Podio, automatically an email is sent regarding that item. Additionally, you can map data fields like ‘Item Comments’ from Podio to personalize every single outreach that you do.

    Just connect your Podio & Gmail accounts in, choose the data you want to sync, activate the bot & you are done. Sit back, relax and let this automation take care of your outreach efforts.

    How it works?

    • 1

      This bot runs when there is a new item created in your Podio account.

    • 2

      This bot then sends an email from Gmail along with the mapped data.

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  • Podio - New Task Created
    Gmail - Send an Email

    Send an Email in Gmail on a New Task Created in Podio

  • Gmail - New Email
    Podio - Add an Item

    Add an Item in Podio on a New Email in Gmail

  • Podio - New Task Created
    Gmail - Add Label to Email

    Add Label to Email in Gmail on a New Task Created in Podio

  • Gmail - New Email
    Podio - Add a Status

    Add a Status in Podio on a New Email in Gmail

  • Podio - New Comment Added
    Gmail - Send an Email

    Send an Email in Gmail on a New Comment Added in Podio

  • Podio - New Member Added
    Gmail - Send an Email

    Send an Email in Gmail on a New Member Added in Podio

  • Podio - New Status Posted
    Gmail - Send an Email

    Send an Email in Gmail on a New Status Posted in Podio


Cloud Security Architect

★ ★ ★ ★ ★

“We were looking for a good auto-response system that could handle reply-to emails. I found this product and thought to myself "Nah... no way they could pull this off." Beholden to my surprise, they really did it! Product is working great and we can scale much faster now! I am so happy I found these guys!”

Looking for something else?

Create your own Integration

Connect Gmail and Podio the way you want. Start by selecting the trigger and action events listed here.

When this happens

  • Podio - New Item Created

    New Item Created

    Triggers when new item is created in the selected application

  • Podio - New Task Created

    New Task Created

    Triggers when new shared task is created

  • Podio - New Comment Added

    New Comment Added

    Triggers when new comment is added in the selected application

  • Podio - New Member Added

    New Member Added

    Triggers when new member is added to a space

  • Podio - New Status Posted

    New Status Posted

    Triggers when new status is posted by any user in the Workspace

  • Podio - Tag Added to an Item

    Tag Added to an Item

    Triggers when a tag is added to any Item in the selected application

  • Podio - Item Deleted

    Item Deleted

    Triggers when new item is deleted in the selected application

  • Podio - Member Removed

    Member Removed

    Triggers when a member is removed from the selected space

  • Gmail - New Conversation

    New Conversation

    Triggers when a new conversation (thread) starts.

  • Gmail - Labelled Conversation

    Labelled Conversation

    Triggers when you add a Label to an email conversation

  • Gmail - New Label Created

    New Label Created

    Triggers when a new Label is created

  • Gmail - New Email

    New Email

    Triggers when there is a new email. You can optionally provide a search criteria or folder/label.

  • Gmail - Starred Email

    Starred Email

    Triggers when you Star a conversation or email received in the last 3 days

Do this

  • Gmail - Send an Email

    Send an Email

    Send an Email from your account

  • Gmail - Add Label to Email

    Add Label to Email

    Add Label to an Email

  • Gmail - Archive an Email

    Archive an Email

    Archive a specific conversation

  • Gmail - Create new Label

    Create new Label

    Create a new Label

  • Gmail - Remove Label from Email

    Remove Label from Email

    Remove an existing Label(s) from a specific conversation

  • Gmail - Search an Email

    Search an Email

    Search Emails

  • Gmail - Star an Email

    Star an Email

    Star a specific conversation

  • Gmail - Add a Draft

    Add a Draft

    Create a draft email in your account

  • Gmail - Check Email Reply

    Check Email Reply

    Checks if an email was replied to

  • Gmail - Reply to a Conversation

    Reply to a Conversation

    Send a Reply email in Conversation

  • Podio - Add an Item

    Add an Item

    Adds a new item

  • Podio - Add a Task

    Add a Task

    Adds a new task

  • Podio - Update a Task

    Update a Task

    Updates a Task

  • Podio - Update an Item

    Update an Item

    Updates an item

  • Podio - Add a Status

    Add a Status

    Adds a new status

  • Podio - Search Items

    Search Items

    Finds an item

  • Podio - Search Apps

    Search Apps

    Finds an App

  • Podio - Search Members

    Search Members

    Finds a member

  • Podio - Search Spaces

    Search Spaces

    Finds a Workspace

  • Podio - Search Tasks

    Search Tasks

    Finds a Task

  • Podio - Complete a Task

    Complete a Task

    Completes a Task

  • Podio - Delete an Item

    Delete an Item

    Deletes an item

Let's Integrate

Create your custom integration by selecting the Trigger event and Action to be performed.

Run Workflows

Connect Gmail and Podio with your other apps and run workflows across them. Trigger workflows automatically when things happen in any of the apps.

Google Meet
Google Hangouts Chat


Podio Workflow


Gmail Workflow




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  • gmail

    How to Schedule an Email in Gmail?

    Scheduling an email in Gmail was one of the most awaited features by the app’s 1.5 billion active users, which Google finally rolled out in April 2019.
    Scheduling or delaying emails in Gmail gives users the power to personalize the experience for the recipient In particular, the Scheduling Email feature is useful for marketers and salespeople who use Gmail as their primary email platform to keep their prospects or customers engaged. It ensures their email is on top of the recipient’s inbox at the right time which in turn improves the response rate.

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  • gmail

    Gmail Task Manager: Turn your emails into tasks

    You know how this goes. You open your Gmail account, and you find yourself drowned in an ocean of over 10,000 unread emails, all of them lying around and disorganized. That may be a slight exaggeration. But you get the point: it’s hard to keep up with email.
    It's overwhelming, leads to stress, and ultimately hampers your productivity.
    But, lately, users have figured out ways to make Gmail a significantly more intuitive and collaborative tool — using Gmail as a task manager. With this approach, you can completely reshape your inbox and get it so well organized that even Marie Kondo would be proud.

    Show More

Frequently Asked Questions

How long does it take to connect Gmail and Podio?

Less than 3 minutes. That’s right, you can create automation between Gmail and Podio without writing a single line of code and using our drag and drop interface in under 3 minutes.

What technical know-how or skills do I need to create automations (bots)?

You don’t need any technical skills to use Our product is designed keeping non-technical and business users in mind. You just need to know what information or data you want to transfer from one app to the other.

How much does it cost?

You can start with a Free Plan which allows you to create up to 5 bots (automations). As your requirements grow, you can easily upgrade to a premium plan which starts at $19/month(paid yearly). Check all pricing plans here.

What apps can I connect using

We have 200+ apps to choose from ranging across Marketing, CRM, Sales, Email, Project Management and many other categories. Explore all the apps here.

What about the safety and security of my data?

We use the most up to date and powerful encryption protocols to secure your data at rest and in transit. We also undergo regular security audits to ensure the integrity of our security systems.

Who uses

Over 40k+ organizations from 93 countries use our product which includes small businesses, startups, nonprofits and even Fortune 500.


iPaaS products that connect multiple apps have been costly and complicated to use. brings the same power to small businesses at economical price so you can automate away your tedious & repetitive tasks once and for all.

Rated 4.8 out of 5 on


No coding. Easy to use drag and drop interface designed keeping non-technical users in mind.

Trusted Worldwide

Used by 30,000+ organizations from 93 countries, from small businesses to Fortune 500.

Secure & Reliable

Runs on secure HTTPS and all sensitive data is stored using powerful encryption format.

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