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Gmail and Podio Integration

Automatically create Podio tasks. Send automated emails from Gmail. Do much more by connecting Gmail and Podio.

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Popular Integrations

podio gmail

Send emails when new items are created in Podio

Lead outreach is a painfully time-consuming task that can yield phenomenal results when carried out well. You can now automatically take all the lead research you have done on Podio and sends highly personalized emails to them. With this Podio & Gmail integration template, whenever a new item is created in Podio, automatically an email is sent regarding that item. Additionally, you can map data fields like ‘Item Comments’ from Podio to personalize every single outreach that you do. Just connect your Podio & Gmail accounts in, choose the data you want to sync, activate the bot & you are done. Sit back, relax and let this automation take care of your outreach efforts.

How it works

  • Step 1:

    This bot runs when there is a new item created in your Podio account.

  • Step 2:

    This bot then sends an email from Gmail along with the mapped data.

Read More
Podio Gmail

Send an email in Gmail on a New Task Created in Podio

Gmail Podio

Add an Item in Podio on a New Email in Gmail

Gmail Podio

Add a Status in Podio on a New Email in Gmail

Podio Gmail

Send an email in Gmail on a New Comment Added in Podio

Podio Gmail

Send an email in Gmail on a New Member Added in Podio

Podio Gmail

Add Label to Email in Gmail on a New Task Created in Podio

Podio Gmail

Send an email in Gmail on a New Status Posted in Podio

Looking for something else?

Create your own Integration

Connect Gmail and Podio the way you want. Start by selecting the trigger and action events listed here.

When This Happens

  • Podio

    New Item Created

    Triggers when new item is created in the selected application
  • Podio

    New Task Created

    Triggers when new shared task is created
  • Podio

    New Comment Added

    Triggers when new comment is added in the selected application
  • Podio

    New Member Added

    Triggers when new member is added to a space
  • Podio

    New Status Posted

    Triggers when new status is posted by any user in the Workspace
  • Podio

    Tag Added to an Item

    Triggers when a tag is added to any Item in the selected application
  • Podio

    Item Deleted

    Triggers when new item is deleted in the selected application
  • Podio

    Member Removed

    Triggers when a member is removed from the selected space
  • Gmail

    New Conversation

    Triggers when a new conversation (thread) starts.
  • Gmail

    Labelled Conversation

    Triggers when you add a Label to an email conversation
  • Gmail

    New Label Created

    Triggers when a new Label is created
  • Gmail

    New Email

    Triggers when there is a new email. You can optionally provide a search criteria or folder/label.
  • Gmail

    Starred Email

    Triggers when you Star a conversation or email received in the last 3 days

Do this

  • Gmail

    Send an Email

    Send an Email from your account
  • Gmail

    Add Label to Email

    Add Label to an Email
  • Gmail

    Archive an Email

    Archive a specific conversation
  • Gmail

    Create new Label

    Create a new Label
  • Gmail

    Remove Label from Email

    Remove an existing Label(s) from a specific conversation
  • Gmail

    Search an Email

    Search Emails
  • Gmail

    Star an Email

    Star a specific conversation
  • Gmail

    Add a Draft

    Create a draft email in your account
  • Gmail

    Check Email Reply

    Checks if an email was replied to
  • Gmail

    Reply to a Conversation

    Send a Reply email in Conversation
  • Podio

    Add an Item

    Adds a new item
  • Podio

    Add a Task

    Adds a new task
  • Podio

    Update a Task

    Updates a Task
  • Podio

    Update an Item

    Updates an item
  • Podio

    Add a Status

    Adds a new status
  • Podio

    Search Items

    Finds an item
  • Podio

    Search Apps

    Finds an App
  • Podio

    Search Members

    Finds a member
  • Podio

    Search Spaces

    Finds a Workspace
  • Podio

    Search Tasks

    Finds a Task
  • Podio

    Complete a Task

    Completes a Task
  • Podio

    Delete an Item

    Deletes an item

Let's Integrate

Create your custom integration by selecting the Trigger event and Action to be performed.

Run Workflows

Google Hangouts Chat
Microsoft Teams


Podio Workflow
Gmail Workflow


Connect Gmail and Podio with your other apps and run workflows across them. Trigger workflows automatically when things happen in any of the apps.

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No coding. No change in your apps. Setup and get going in 2 minutes.


Runs on secure HTTPS channel & all sensitive data is stored in an encrypted format.


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